Unraveling SPED

Created in 2007 to try to reduce the bureaucracy of tax and accounting management in companies, SPED (Public Digital Accounting System) compiles all data on accessory obligations generated by the organization and which must be sent to tax authorities and regulatory bodies. 

Through this digital system, it is possible, for example, to standardize the information provided to the various federated units, have faster access and improve the quality of the data, increase the agility of transmission of obligations and reduce costs and time spent on these tasks. 

But many people still have doubts about what to do with SPED. Therefore, this is a quick guide to help you understand it and improve the management of your company! 

SPED fiscal x SPED accounting 

Despite being a project to unify companies' bureaucratic deliveries, SPED is divided into modules that must be transmitted according to the sector in which the company operates. The most used by all types of businesses are tax and accounting.  

SPED Fiscal is also known as Digital Tax Registration (EFD). It should be used by organizations that need to transmit data related to the calculation of ICMS (Tax on Circulation of Goods and Services) and IPI (Tax on Industrialized Products). 

It is through SPED Fiscal that this data is sent in a more agile and standardized manner to the Federal Revenue Service and the Sefaz (State Finance Departments), replacing the physical Input and Output books used previously. 

SPED Contábil – or Digital Accounting Bookkeeping (ECD) – is used to replace the sending of daily books and balance sheets, the Balance Sheet and essential statements, such as the results, to the Commercial Boards. 

All companies taxed on real or presumed profits must transmit Digital Accounting Records, except those opting for the Simples Nacional.  

Modules 

SPED is also made up of other modules according to the additional obligations that must be fulfilled by each sector or department of the company.   

• Financial SPED or ECF (Digital Fiscal Accounting Records); 
• SPED PIS COFINS or EFD Contributions (Electronic Tax Documents); 
• EFD-Reinf 

• E-Finance; 
• E-Social; 
• Balance Sheet Center. 
• Electronic Manifest of Fiscal Documents (MDF-e) 
• Electronic Consumer Invoice (NFC-e); 

• Electronic Invoice (NF-e); 
• Electronic Service Invoice (NFS-e). 

Why automate SPED delivery? 

Despite having been designed to reduce bureaucracy and the paperwork it involved, SPED can be quite challenging if controlling obligations is a manual process or the storage of documentation is not centralized in a single place. 

Therefore, the ideal is that a tax module such as SAP Business One is integrated into SAP Business One. TaxPlus. With it, in addition to concentrating information in a way that is accessible to all people involved in this process, it also performs the advance calculation of obligations to be owed or credits, standardizing layouts. 

By integrating TaxPlus with SAP, it is possible to increase security, performance in tax management and automation of processes, allowing more precise analysis of tax indicators and greater control in meeting accessory obligations. 

Do you need help with SPED? Talk to our team of experts!